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| » Job Details | Go Back |
| Job Title: Project And HR Administrator |
| Description |
| Large downtown insurance company is looking for a Project and HR Administrator.
The Project and HR Administrator will provide an advanced level of administrative support to the IT and HR functions. Reporting to both the Program Manager and the HR Generalist, the Project and HR Administrator must demonstrate a sense of initiative, have strong business acumen, and be exceptionally organized. Proficiency with technology, especially with MS Office (Word, Excel, Visio), is mandatory. Working with confidential information, the individual will be required to act with discretion and professionalism at all times.
Project Responsibilities:
" Create project workflow and timeline diagrams in MS Visio and Excel which are generated from notes taken in various project sessions, meetings and workshops
" Interpret and recreate subsets in MS Excel and Word in order to communicate project related activities
" Produce meetings minutes for project Steering Committee, Change Control Board and Stakeholder Meetings.
" Consolidate various reports into new formats for other members of the team and to improve communication efficiency within the project.
" Collect project efforts of all team members and input into a report for the Project and Finance Managers
" Track leave information for IT staff into Time Tracker spreadsheet
" Other project administrative tasks as required.
HR Responsibilities:
" Provide administrative support to the HR Generalist including filing, creating new employee files, sorting HR related mail and compiling new hire employment packages
" Assist with benefit administration by enrolling new employees and inputting updates to existing employees into the benefit systems
" Assist with the maintenance of HRIS including inputting new employees into the system, updating changes to existing employees and inputting employee leave information
" Participate in new hire orientation sessions by reviewing all relevant paperwork, describing all group benefits and conducting a tour of the office with new employees may
" Assist with the recruitment process, specifically in the area of posting/updating vacancies on the website and other external sites (e.g. Craigslist), managing resumes that are received, conducting pre-screening telephone interviews (role dependent), coordinating interviews with the hiring manager and HR Generalist, conducting reference checks and following up with candidates
" Assist with the coordination of the employee loyalty program
" Assist with Health and Safety compliance and reporting
" Provide administrative support and other duties as required by the HR Generalist
Personal Characteristics:
" Able to work independently, set and meet deadlines and achieve goals
" Able to perform well in a busy office and remain calm under pressure
" Have a strong customer service orientation
" Possess discretion and ability to manage confidential information
" Be an excellent team player
" Have excellent problem solving abilities
Qualifications:
" Completion of a two-year post secondary program or a degree in Business Administration
" 2+ years in an executive administrative role
" An interest in Human Resources Management
" Advanced computer skills, including MS Word, Excel and Visio
" Excellent verbal and written communication skills
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| Details |
| Job Ref: |
08-3570 |
| Hours: |
Full Time |
| Location: |
Vancouver, British Columbia, Canada |
| Working Term: |
Permanent |
| Salary: |
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